The AI Tools That Replaced 80% of My Daily Workflow

The AI Tools That Replaced 80% of My Daily Workflow (And the Ones I Regret Trying)

Let me be honest: when I first heard about AI tools taking over entire job roles, I laughed. I genuinely thought it was hype. Fast-forward to today, and I’m managing a full-time content and marketing workflow with barely 20% of the effort I used to put in. Thanks to AI.

But not every AI tool was magic. Some actually wasted more of my time than they saved. Here's my full, unfiltered journey of what worked, what didn’t, and what completely changed my workdays forever.

🔧 The Tools That Changed Everything

1. ChatGPT

Let’s start with the obvious. I resisted using ChatGPT at first. It felt “too robotic.” But once I trained it on my tone and built reusable prompts, it started spitting out blog outlines, email sequences, and even affiliate content faster than I could think.

2. Notion AI

I use Notion for everything — task management, planning, documentation. But when I added Notion AI to the mix, it started writing meeting summaries, drafting action steps, and even breaking down complex instructions into bullet points.

3. Descript

I don’t even hire editors for my podcast anymore. Descript handles transcription, cuts filler words, and even lets me generate voiceovers. It’s become irreplaceable.

💸 Tools I Regret Using

1. Jasper AI

I really tried to love Jasper. Everyone on Twitter was raving about it. But honestly? I couldn’t connect with its tone. Everything sounded like a marketing intern trying too hard. Maybe it’s better now, but I moved on.

2. Copy AI

Same story. It was okay for quick ideas, but the long-form content felt dry. I compared it directly with outputs from my affiliate marketing workflow and it just didn’t hold up.

3. AI Logo Generators

I tried a few for my side project branding. Total waste of time. Most logos looked identical, and none felt original. I eventually paid a real designer — and I’ve never regretted that decision.

📊 The Actual Workflow Today

Morning: I check Notion for overnight updates, powered by AI-generated summaries.
Mid-day: ChatGPT helps me write or plan content. I review and humanize the tone.
Afternoon: Descript takes care of podcast/audio work.
Evening: I review analytics with AI-enhanced dashboards (shout out to Windsor.io).

💭 Final Thoughts

Here’s the truth I didn’t expect: using AI didn’t just make me faster — it made me freer. I spend less time on boring tasks and more on actual strategy and creativity. The downside? It’s easy to rely too much on these tools, and when they glitch, it’s chaos.

Would I go back to a non-AI workflow? Not a chance. But I’m now extremely picky about which tools I let into my stack.

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